In this digital era, you’ll probably think that the paper-and-ink fax machine will soon be replaced by paperless offices. But despite the emergence of digital documents, the old and standard fax machines will never be out of the picture.
Faxing is still an essential part of offices and businesses, especially when doing transactions and signing of legal documents. Though digital documents are quite the hype these days, many entities doubt the veracity of such documents and authenticity of digital signatures. But with faxing, the chances of forging a signature and faking a document are minimal.
Fax machines are a great investment. They are not cheap, that is why some small businesses and offices do not own one.
Enter internet faxing.
Internet fax, e-fax, or online fax is the best solution for offices or businesses without access to actual fax machines. As its name suggests, internet faxing or e-fax utilizes the internet to send a fax, instead of the standard telephone connection and a fax machine. Consequently, it is more convenient and accessible compared to finding a fax machine.
With an e-fax, you can send any document, regardless of form (Microsoft Word, PDF files, and scanned images), and attach it in an email.
Take note that e-faxing is a hosted service. It entails that you don’t have to buy a fax machine, servers, modem, or software to have access. Internet faxing involves the use of a third-party service that converts e-mails to faxes and faxes to emails, which are sent to you.
To access internet faxing, you’ll only have to complete these three:
- Internet connection;
- Access to email with the ability to send and receive e-mails;
- Subscription to an e-fax service.
How Does it Work?
If you have access to the above three requirements, here is how you can send a fax through this technology.
- Use the e-fax service wherein you subscribed. Immediately after subscribing, they will assign a toll-free or regular fax number, which you will use later.
- As the sender, use that number to send the fax from a regular fax machine.
- Once the service provider receives the fax, they will convert the data into an e-mail attachment and sends it to you on your e-mail address.
- Open your e-mail to see the attachment and read the fax.
Is it Worth It?
Indeed, e-faxes are more convenient and easier. And it is suitable for all sorts of businesses and transactions. However, you need to make sure to find a reliable third-party e-fax service provider.
There are numerous e-fax service providers today, given the rising popularity of this service. But among these options, check out our top online fax services right here.
The above options are only some of the most trusted choices this year. If you want to check out more of it, go to App Soft Hub. This online source provides a detailed review of these e-fax service providers. Also, see right here a comparison of these e-fax services to find out which one is suitable for you.